MACC Fall
Meeting Notes
UM
Attendees:
Ryan
Tripp Kurt Klappenbach Ron Lewis
Steve
Abrahams Dan DeLuca
Tom
Sandford Kathy Richards
1. Treasurer’s
report (Kathy)
Net
revenue for the 2009-10 (with a few minor outstanding items) was approximately
minus $200, leaving a balance of approximately $5550 (a final report will be
available at the January meeting). This was largely due to the significantly
lower turnout for the event this past year. No monies were awarded to section winners
attending Nationals due to the deficit. However, it was moved, seconded and
approved unanimously that awards will be made in future to section winners
attending Nationals provided the
2. Tournament dates – (coordination by Tom
Sandford) FYI – 2011 Nationals: JHS at Columbus, OH 4/15-4/17; HS at
Teams: March 5, 2011_______________________
Snow Day (if needed): March 12,
2011__________
Individuals: March 19, 2011___________________
All-Girls:
3. Fill/confirm slots for volunteers as noted
below.
A) Overall Tournament Coordinator: Ron
Lewis________________
B) HS Teams Leader: Kurt Klappenbach_____________________
C) Elem Teams Leader: Kathy
Richards______________________
D) JH Teams Leader: _Kathy Richards______________________
D) Individuals Leader: _Kurt
Klappenbach____________________
E)
All-Girls Leader: Dan DeLuca___________________________
F) Trophies: Andy Bryan_ _______
G) Entry Form Production/Mailing: Ron
Lewis__________________
H) Treasurer: _Kathy Richards______________________________
I) Publicity/reporting: _Ron
Lewis____________________________
J) Sidekick Quads on day of
Individuals TL: TBD________________
4. TDs/Asst. TDs from
President of MECA, Andy Bryan, will
coordinate the TD assignments.
5. Procedural Stuff:
A. Tournament announcement due in to
USCF by December 10 (to appear in Feb issue), so dates/contacts need to be
finalized by then. Ron Lewis will submit these.
B.
Mailing of entry forms availability: Ron Lewis will update forms, send
out postcard notices of posting to ChessMaine.net web site.
6. Discussion on a general rule
to limit number of players per team.
This
has been a problem in the K-3 and K-6 sections for a few years (Championship
and Novice). With a large number of entries from one school, it often happens
that teams with just a few members will play only those players from the team
with the large number as team members do not play each other). While some
effort has been made to resolve this, it appears to be a lingering problem. The
Board of Directors discussed this problem and decided that in order to provide
more meaningful pairings, a team with 9 or more members in the K-3 section or 13
or more in the K-6 section will be required to split the team into two separate
teams, e.g., A and B, and these will both be eligible to win trophies. The
makeup of the separate teams will be at the discretion of the Coach, but will
need to be identified as such on the entry forms (which will need to be
modified).
7. Discussion
on attracting additional help for organizing these events.
Dwindling
interest and attendance at Coaches meetings (this is supposed to be the Maine
Association of Chess Coaches) make this a more difficult task. Pleas for
assistance in organizing the events will continue on the ChessMaine.net web
site, and MECA will make appeals to its members. This tournament is a large
undertaking; we need additional help including new blood to establish a
sustainable mass for the Organizing Committee.
8.
Steve Abrahams opened a discussion of the
relationship between the MACC and MECA, noting that in several other states,
the organization of the state scholastic championship events is typically
performed by the state body. In discussion it was raised that this is the
largest single chess tournament in the state and organization by MACC has been
historically based. It began with George Cunningham and then passed on to Mike
Schaab. With the expansion of the tournament to more sections and to a much
greater number of players, it required more people for organizing than
previously, and passed on to the present Organizing Committee when Mike left
for MMA. MACC oversees only this single event, and, in essence, MACC acts as an
independent arm of MECA in charge of its own budget. Some reluctance to
directly merge the two entities (and treasuries) was raised due to past experience
and future uncertainties. The Committee recognized the value of association
with MECA (especially with the coordination of TDs), and expressed that the
association should develop in other areas as well. It was commented that there
is a scholastic liaison position in MECA that ought to be more clearly and
extensively defined and that that liaison person should be present at MACC
meetings. Steve indicated that he would take this information and continue the
discussion at the annual MECA meeting (October 24).
9.
January meeting date: